Account Payable Accountant
Job Purpose
The Accounts Payable (AP) Accountant is responsible for managing end-to-end accounts payable activities, ensuring timely and accurate processing of vendor invoices, maintaining accurate financial records, and supporting month-end, audit, and reconciliation processes. This role works closely with internal stakeholders and external vendors to ensure compliance, efficiency, and continuous improvement in AP operations.
Key Responsibilities
Accounts Payable Operations
- Receive, review, and process vendor invoices and supporting documents, ensuring accuracy, completeness, and proper authorization prior to payment.
- Maintain accurate and up-to-date records of all accounts payable transactions, including posting entries in the AP ledger.
- Reconcile vendor statements, compare system reports with account balances, and resolve discrepancies or outstanding items in a timely manner.
- Monitor and analyze expenses, track account balances, and ensure payments are processed in accordance with agreed terms.
Vendor & Stakeholder Management
- Respond to vendor inquiries related to invoices, payment status, and discrepancies in a professional and timely manner.
- Maintain positive working relationships with vendors to support smooth operational processes.
- Maintain and update vendor master data, including vendor profiles, terms of payment (TOP), and bank information.
- Work closely with Controlling, Tax, Treasury, and other business units on accounts payable–related matters to ensure alignment and accuracy.
Reconciliation & Reporting
- Prepare, review, and approve monthly reconciliation reports, including bank reconciliation, petty cash reconciliation, and interface system reconciliation.
- Ensure proper documentation and filing of General Ledger (GL)–related documents in accordance with internal controls and audit requirements.
Systems & Process Improvement
- Optimize the use of ERP and other accounting systems to improve efficiency and accuracy in AP processes.
- Coordinate with IT or relevant teams to resolve system issues related to accounting software.
- Proactively identify and propose process improvements to enhance AP workflows and controls.
Audit & Compliance
- Support internal and external audit processes by preparing required documentation, schedules, and reports.
- Ensure AP activities comply with company policies, accounting standards, and regulatory requirements.
Ad-hoc Responsibilities
- Assist the supervisor with additional tasks, projects, or responsibilities as assigned.
Bachelor’s degree in Accounting or a related field.
Minimum of 5 years of relevant experience in accounting, with strong exposure to accounts payable processes.
Proficient in ERP systems and Microsoft Office Suite, particularly Microsoft Excel; experience with Odoo is an advantage.
Strong attention to detail with a high level of accuracy in financial recording, reconciliation, and data processing.
Demonstrated ability to work effectively with automated accounting and data processing systems, including handling large volumes of numerical data accurately.
Excellent written and verbal communication skills, with the ability to interact professionally with internal teams, management, and external parties.
Strong English proficiency, both written and spoken.
Able to work effectively under pressure and meet tight deadlines in a fast-paced environment.
Proven ability to lead and manage a team, including providing guidance, task delegation, and performance oversight.
Experience with a Big Four accounting firm is considered a strong advantage.